The 2025/2026 Committee

President
Steph Olliffe
[email protected]

Vice President (& Memberships)
Jacquelyn Veronique
[email protected]

Treasurer
Bryan Higgs
[email protected]
Secretary
Jessica Andrews
[email protected]

Rosters Officer
Nina Cregg
[email protected]

Fundraising Officer
Shayanna Duncan
Purchasing, Cataloging & Packaging Officer
Amelia Constantinou

Damaged Toys & Missing Parts Officer
Amelia Constantinou

Social Media & Promotions
Amelia Constantinou

Roles of the Committee

President
While the president is ultimately responsible for running the Toy Library, decisions regarding the operations are made collaboratively by the committee.

Duties include:
  • The president organises and chairs committee meetings and the Annual General Meeting (AGM),
  • liaises with local government and Toy Libraries Australia (TLA),
  • authorises expenditure,
  • the contact person for issues relating to the Toy Library.
  • writes regular newsletters,
  • determines the stocktake date,
  • liaises with committee members regarding their duties and delegates tasks as necessary.
You need to be well organised and forward thinking to do this job.

Membership (VP)
The Membership Officer for the Toy Library must be able to explain how the Toy Library operates, and be welcoming to potential new members.
Duties include:
  • receive enquiries from potential new members,
  • enrol new members into MiBase,
  • provides a short induction sessions at the Toy Library,
  • keep the official waiting list (if necessary),
  • contact members to renew their membership.
As the Vice-president supports the president in running the Toy Library, and is required to take on the duties of the president should the president not be available.
You need to be very organised and friendly to do this job. You will need access to the internet.

Secretary
The Secretary is the official record keeper for the Toy Library.

Duties include:
  • Take minutes at each Committee Meeting and at the AGM,
  • keep all official documents and decisions made by the committee on file,
  • create venue bookings and liaises with the City of Joondalup,
  • ensure Toy Library documents available for members (eg. copies of the constitution, claim forms, etc).
The secretary must be well organised, and have access to a computer.

Treasurer
The Treasurer is responsible for the financial operations of the Toy Library.

Duties include:
  • Pay bills, reimbursement claims, etc,
  • collects Toy Library monies from Fundraisers and deposits them into the bank,
  • keep accurate records regarding the income and expenditure of the Toy Library,
  • arrange for an audit to be completed prior to the AGM.
They must be good with numbers and spreadsheet literate. It is essential for the treasurer to have access to a computer.

Rosters
The Roster Officer coordinates members to complete rostered duties to keep the Toy Library open.

Duties include:
  • producing four rosters per year, through MiBase,
  • assist in allocating members duties,
  • assist in finding shift replacements (as required),
  • point of contact for members should they have a problem regarding their roster session.
You need to be forward thinking and well organised to do this job.

Purchasing, Cataloguing and Packaging
The Purchasing officer is responsible for the purchase, cataloguing and packaging of all toys.

Duties include:
  • Assess what type of toys the Toy Library is in need of,
  • discuss the options with the committee,
  • make the purchases of toys and appropriate packaging,
  • pass on receipts to the treasurer for audit purposes,
  • catalogue the toy details in MiBase,
  • assemble, label and prepare toy ready for borrowing,
  • purchases all packaging and stationary for general use, and prepares stocktake sheets.
You need to be well organised and love shopping to do this job.

Damaged Toys and Missing Parts
The Damaged Toys officer investigates the state of all damaged and missing parts in toys.

Duties include:
  • Repair or replace the toy using the Spare Parts box and tools,
  • organise to have toys repaired, order replacement parts or deem that the toy is not repairable,
  • update catalogue on MiBase if needed and return toy to library.
You need to be well organised and be available to check on the state of toys each month.

Fundraising
The Fundraising officer coordinates fundraising events throughout the year.

Duties include:
  • contacting fundraising companies,
  • arrange for donations from local suppliers,
  • creating an event schedule,
  • liaising with Rosters officer to create a duty roster for the event,
  • create marketing material to promote fundraiser,
  • collect or arrange collection of fundraising materials,
  • be the main point of contact during the fundraiser.
Each fundraising event requires different methods of organisation, hence the fundraising officer needs to be adaptable. Each proposed fundraising event is discussed and agreed to by the committee prior to going ahead. This is includes but not limited to the Bunnings Sausage Sizzle.

Marketing (Social Media)

The Marketing officer is responsible promoting the Toy Library.

Duties include:
  • use Canva to create posters to advertise the toy library and events,
  • distribute marketing material to local businesses,
  • use social media to showcase toys and promote events.
It is essential for the Marketing officer to have access to a computer and car.